Policies

The Willamette Art Center Gallery Committee and Staff will carry out the following procedure.

Procedure:

• Staff will communicate and apply the WAC Fee Structure Chart to determine fees for WAC activity.
• All parties and special events are to be scheduled with the staff person(s) in charge of parties.
• Questions about and scheduling of firing is to be referred to the Studio Manager.
• Scheduling of private and group lessons are to be done by staff or instructors willing to teach.

Bulk clay purchases will be made available to members prior to each term.

Procedures:

• Selected clay bodies (approximately 5) will be available for purchase prior to each term at a bulk rate.
• The minimum amount a member can order is 250 lbs.
• The minimum amount of any one clay that a member can order is 50 lbs.
• The clay will be delivered to the WAC and must be picked up on the day of delivery.
• The price will fluctuate at approximately the market tonnage rate.
• Payment is to be rendered upon receipt of the clay.
• Decisions around order timing and clay offerings will be made at the discretion of the Studio Director.

Willamette Art Center reserves the right to cancel, combine, or reschedule classes in order to adjust for enrollment. If the WAC must cancel a class due to insufficient enrollment, all registered participants will be informed and given the opportunity to register for another class or will be given a full refund. A processing fee of $25 will be charged to students withdrawing from a class up to 10 days before it starts. No class refunds will be given if withdrawing 10 days prior to the class start date or after classes are in session.

Firing at the WAC is based on a ticket system:

• 1 Yellow Ticket (bisque) = $2.00
• 1 Blue Ticket (glaze) = $3.00
• You can use the size chart to determine how many tickets you need to fire your piece. 1 ticket = 6” wide and 6 “ tall (approximately the size of an average cup)

Tickets are required to bisque fire:

• Can stack the pieces up to 6” = 1 ticket
• Put smaller pieces in a bowl = 1 ticket

Tickets are required to fire all glazed pots:

• Put small or stilted glazed pieces on a clay tray. Tray and stilts are returned to the owner.

You will receive:

• Class = 10 tickets to fire 10 pots measuring 6-inches cubed.
• Write your name on the back of your tickets. Put the ticket(s) in or under the pot. Place the pot on the cart to be fired.
• Bring your pots from home or make them in the studio. (Be sure to use cone 10 clay for high fire.)
• Tickets never expire. If you have leftovers, save them or share them with a friend.
• If you run out, you can purchase more.

Firing the Raku Kiln:

• An authorized user must be present to fire the Raku kiln at the WAC. Authorized users are determined by demonstrated previous experience or as determined by the director or studio technician. The list of authorized users is in the Raku notebook.
• The authorized user is responsible for collecting firing tickets for all pieces being fired.
• The Raku kiln may only be fired during regular WAC hours of operation or during special events (Artisan’s Village).
• There must be at least one other person available to assist with removing pots and covering the reduction containers.
• Pieces that are not put in containers for reduction (horsehair for example) are to be put on a kiln shelf or nonflammable surface.
• The authorized user insures that safety policies are followed while firing and reducing pieces.
• All persons involved in firing the Raku kiln must wear closed toe shoes and covering for their legs.
• Anyone assisting with firing the kiln must have signed a copy of the waiver kept in the Raku notebook on the shelf beside the desk. The waiver will be kept on file.
• The authorized user is responsible for clean-up of the area after firing the kiln.
• Residue from the reducing cans is to be dumped into the steel trash can in the Raku area and the lid placed back on.
• The shed is to be locked up following the use of the Raku kiln, unless it is open and in current use for firing the other kiln or pugging clay.

Number of Tickets Required to Fire:

• Raku pieces are priced by the standard ticket process.
• Ticket must accompany pieces to be fired in the Raku kiln.
• Patrons wishing to have work fired in the Raku kiln will place their work on the shelf in the Raku kiln area. Note, if they wish to be present when the work is fired, they should leave a note and arrange a time to be available with an authorized user.

Special Firing Requests:

• The authorized user has the responsibility to assure that alternative use of materials or methods is completed in safe manner.
• Use of materials other than newspaper for reduction is allowed as approved by the authorized user.

Non-Raku Class Member Firing Procedure:

• Non-raku class members’ pottery pieces will not be fired during the raku class. They will be fired at another time by a designated person.
• Non-raku class students’ and raku students’ pieces will be placed on different clearly marked shelves.
• Raku student pieces will be fired during class.
• A designated person will fire non-raku class members’ work when a full load is ready.
• Special firing requests are to be worked out with Staff.

Willamette Art Center does not copy, reproduce, publish, post, distribute, share or sell the name, personal contact information, or description of donation by donor to any outside individual or business. Exceptions shall be those required by law, requested in grant applications, or in connection with bank credit or debit card transactions that may be made without prior knowledge or consent of the donor.

Willamette Art Center does acknowledge donors by name and/or description of donation, after the donors have given their written permission, in certain printed material such as newsletters, brochures, press releases, event invitations or programs, stationery, solicitation letters, the organization’s website or other means of expressing appreciation for the donors’ assistance. A donor wishing to view samples of these publications may do so by contacting the Willamette Art Center at the address above.

Willamette Art Center will provide, at least annually, a means (such as a check-off box) for both new and continuing donors to inform the charity if they do not want their names acknowledged on any of the printed material mentioned above. All donations shall be treated individually so that multiple donations from a single donor shall receive the same consideration as if each were the first donation received.

If a donor chooses to opt out of any acknowledgment listings in printed material, the donor’s name and address will be made available only to members and/or staff of Willamette Art Center who are responsible for managing the business of the corporation.

A printed copy of Willamette Art Center’s Donor Privacy Policy will be mailed to a donor upon request and is also available on the corporation’s website.

All records of donations to Willamette Art Center shall be maintained by the corporation according to the applicable standards of record retention in effect at the time of the donation. All records will be maintained in a secure location of the chapter.

A donor’s photograph will not be used at any time or in any WAC publication without the donor’s written consent. In the case of a minor, written permission will be obtained from the parent/guardian.

The Willamette Art Center strives to offer the most affordable classes and workshops in Salem. Some families are bound by many financial obligations which would prevent them from participating in our programs without scholarship assistance. Scholarships are offered depending on available funds and distributed based on financial need. The scholarship will cover the class or workshop fee. Applicants may apply once a calendar year.

Application Procedure:

• Applications must be submitted prior to the beginning of the class.
• Complete the appropriate application form here.
• Applications will be reviewed by the Executive Director.
• You will be contacted within two weeks.

It is the policy of Willamette Art Center to afford equal opportunity in all aspects of employment, volunteering, and to all persons utilizing our programming. No person shall, on the basis of actual or perceived race, color, religion, national origin, sex, gender identity (as defined in paragraph 249(c)(4) of title 18, United States Code), sexual orientation, disability, political affiliation, marital status, or medical condition, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity.

This policy shall apply to all persons seeking our programming and to all employees, and volunteers and extends to all phases of employment, including recruitment, screening, referral, hiring, training, promotion, discharge or layoff, rehiring, compensation, and benefits.

Anyone who believes that he or she has experienced discrimination by anyone from Willamette Art Center may notify the Executive Director or the Board of Directors within 180 days of the discrimination.

The Friends of the Visual Arts, dba Willamette Art Center (WAC), respects the privacy of visitors to its website. The WAC strongly believes that if electronic commerce and online activities are to flourish, consumers must be assured that information provided online is used responsibly and appropriately. To protect online privacy, the WAC has implemented the following policy.

About The Information We Collect:

Most of the data and information we collect through our website is used only to help the WAC achieve its mission of helping nonprofit organizations integrate risk management into their operations. It is our policy to collect and store only personal information that our clients knowingly provide.

• From Casual Website Visitors and General Users — We do not collect any personal information from users browsing our website. When you use the public areas of our website you are doing so anonymously. We do collect aggregate use information, such as the number of hits (visits) per page. We use aggregate data for internal and marketing purposes, but we don’t collect any personally identifying information.
• From Our Clients, Donors, and Other Customers — If while visiting our website you register for a class, workshop, or pass, submit a technical assistance question, or request other information, you will be asked to provide certain information. In all cases, this information is submitted voluntarily. In most cases, the WAC asks clients to provide their name, title, organization name, address, telephone, and e-mail. If you’re making a purchase, you may be asked for credit card information in order to complete your purchase. Similar information may be submitted to the WAC on an order/registration form.

Customer Lists:

Our client list is not for sale. When you visit our website or become a client of the Willamette Art Center, your name and mailing information will not be sold to a commercial organization.

Credit Card Account Information:

The Willamette Art Center utilizes secure transaction methods (SSL) when collecting credit card information over the Internet. The WAC does not disclose credit card account information nor does it keep a record of credit card numbers provided by its clients.

How We Use Cookies:

Cookies are small bits of code that are sent to your computer when you log on to a website that allows us to identify you when you return to the site. The Willamette Art Center uses cookies only to support the operations of our shopping cart. We do not use cookies, nor do we mine, to track your usage or any other personal information about you.

Complaint Procedure:

If you suspect that we have handled your personal information in a manner that doesn’t comply with this privacy statement, please contact us by calling 503-365-3911.